Policy
Scheduling
Application and permit must be completed 45 days prior to the date of use.
Commission
A 10% commission on fees collected by the Permittee will be paid to the institution.
Deposit
50% of estimated fees required with return of contract.
Cancellation
10% of the deposit, minimum of $20, is nonrefundable of the event is cancelled by Permittee.
Hold Harmless, Indemnity and Duty to Defend
The Permittee using San Mateo Community College District (the "District") facilities agrees to indemnify, hold harmless, and defend in accordance with Civil Code §2778, the District, its Board of Trustees, officers, agents, employees and representatives from all claims, lawsuits or actions of every name, kind and description, brought for, or on account of injuries to or death of any person, including user or any employee, agent or invitee of user, or damage to property including intangible property and to whomsoever belonging , where such injuries, death or damages occurred in, upon, or due to user's use of the District's premises or property provided that this indemnity obligation shall not apply to injuries for which the District has been found in a competent jurisdiction to be solely liable by reason of its own negligence.
Insurance
Permittee shall provide a Certificate of Insurance with coverage to respond as primary coverage and the College/District named as additional insured. Unless otherwise amended by written agreement executed by the Executive Vice Chancellor of the District, Permittee shall procure and maintain the following coverages for the duration of this permit: comprehensive General Liability insurance which provides for injuries including accidental death, per any on occurrence in an amount not less than $2,000,000 per occurrence and $4,000,000 annual aggregate; property damage insurance in an amount not less than $1,000,000 per occurrence; and automobile liability insurance in an amount not less than $1,000,000 including coverage for owned, non-owned and hired vehicles.
Property Damage
The Permittee is liable for the care and protection of District property and will be charged for any damages sustained to the premises, furniture, or equipment because of the occupancy of District premises by Permittee.
Availability of Facilities
This agreement shall be considered as a reasonable guarantee from the District to the Permittee that the facility will be available for use as specified. Should facilities be needed on an emergency basis for instruction or instruction-related purposes, the College reserves the right to reassign space or to cancel the contract up to forty-eight hours preceding the scheduled event. (Alternative space will be provided by campus).
Additional Conditions
In addition to the conditions listed above, this agreement shall be subject to all of the District's rules and regulations, including but not limited to the regulations regarding the Community use and charges for the use of District Facilities as indicated in Exhibit A attached hereto and by this reference made a part of this agreement.
Scheduling
Application and permit must be completed 45 days prior to the date of use.
Commission
A 10% commission on fees collected by the Permittee will be paid to the institution.
Deposit
50% of estimated fees required with return of contract.
Cancellation
10% of the deposit, minimum of $20, is nonrefundable of the event is cancelled by Permittee.
Hold Harmless, Indemnity and Duty to Defend
The Permittee using San Mateo Community College District (the "District") facilities agrees to indemnify, hold harmless, and defend in accordance with Civil Code §2778, the District, its Board of Trustees, officers, agents, employees and representatives from all claims, lawsuits or actions of every name, kind and description, brought for, or on account of injuries to or death of any person, including user or any employee, agent or invitee of user, or damage to property including intangible property and to whomsoever belonging , where such injuries, death or damages occurred in, upon, or due to user's use of the District's premises or property provided that this indemnity obligation shall not apply to injuries for which the District has been found in a competent jurisdiction to be solely liable by reason of its own negligence.
Insurance
Permittee shall provide a Certificate of Insurance with coverage to respond as primary coverage and the College/District named as additional insured. Unless otherwise amended by written agreement executed by the Executive Vice Chancellor of the District, Permittee shall procure and maintain the following coverages for the duration of this permit: comprehensive General Liability insurance which provides for injuries including accidental death, per any on occurrence in an amount not less than $2,000,000 per occurrence and $4,000,000 annual aggregate; property damage insurance in an amount not less than $1,000,000 per occurrence; and automobile liability insurance in an amount not less than $1,000,000 including coverage for owned, non-owned and hired vehicles.
Property Damage
The Permittee is liable for the care and protection of District property and will be charged for any damages sustained to the premises, furniture, or equipment because of the occupancy of District premises by Permittee.
Availability of Facilities
This agreement shall be considered as a reasonable guarantee from the District to the Permittee that the facility will be available for use as specified. Should facilities be needed on an emergency basis for instruction or instruction-related purposes, the College reserves the right to reassign space or to cancel the contract up to forty-eight hours preceding the scheduled event. (Alternative space will be provided by campus).
Additional Conditions
In addition to the conditions listed above, this agreement shall be subject to all of the District's rules and regulations, including but not limited to the regulations regarding the Community use and charges for the use of District Facilities as indicated in Exhibit A attached hereto and by this reference made a part of this agreement.
