Admissions
and Records
Located in the Administration Building (Bldg. 1, Second Floor)
the Admissions and Records Office is open 7:30 a.m. to 7:00
p.m., Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on
Friday. The telephone number is (650) 574-6165. The email address
is csmadmission@smccd.edu.
If you'd like a Schedule of Classes mailed to you, please submit
your request via email to csmpr@smccd.edu.
Don't forget: You can also check out the schedule online.
The following matters are under the purview of the Admissions and Records Office. Details follow below. If you have questions about any of these topics, please contact the office directly.
Attendance
You are STRONGLY ADVISED to attend the first class meeting of each class in which you register. If you cannot attend, notify your instructor in advance. Without prior notification, you may be dropped by the instructor and a waiting student may be admitted in your place.
Students are responsible for attending classes regularly. An instructor may drop a student from a class for excessive absences. Attendance regulations appear in the CSM Catalog.
Excessive absence may result in dismissal from class and/or a grade of "F."
Withdrawal from College
Students who find it necessary to withdraw from their entire program of classes at any time after registration must follow the official procedure for dropping classes outlined above.
Failure to comply with the prescribed withdrawal procedure and timelines may result in penalty "F" grades.
Credit/No Credit Grading Option
Most CSM courses are graded on the basis of the standard letter grades (A, B, C, D, F). Some courses are graded on a Credit (CR) or No Credit (NC) basis, and are so designated in the schedule of classes. Still other courses offer the student the choice between letter and Credit/No Credit grading; students electing the Credit/No Credit option in such courses must submit the appropriate form to the Office of Admissions and Records within the first 30% of the duration of the course. Changes are not permitted thereafter.
Course Repetition
In general, courses in which a student earns a final grade of A, B, C or CR cannot be repeated. However, College District Rules and Regulations, Section 6.12 permits a student to repeat certain courses for credit a maximum of three times (total of four class enrollments). These courses require increasing levels of student performance or provide significantly different course content in each subsequent semester. Such courses are specifically designated as "may be repeated for credit" in the college catalog. Courses that are not so designated may not be repeated. Further information about this policy is available from your college counselor/advisor.
Notwithstanding the restrictions cited in the paragraph above, a student who has received a grade of D, F or NC may repeat the courses one time for the purpose of grade alleviation. Following satisfactory completion of the course (an A, B, C or CR grade), the student must file a petition in the Office of Admissions and Records to have the grade of the repeated course used in the computation of the grade point average. Please refer to the CSM Catalog for details.
Open Entry/Open Exit Courses
A number of courses in CSM's schedule are designated as open entry courses. You may enroll in these courses at any point in the semester, provided that enough instructional hours remain to allow you to earn the minimum number of units for the course.
When registering for an open entry/open exit/variable units course, you must designate the number of units for which you want to enroll. The available range of units is indicated in the course listing. No enrollment fee credit/refund is available if you earn fewer units than the number for which you enrolled. However, it is possible to increase the number of units during the semester by application through the Office of Admissions and Records and payment of the additional enrollment fee.
Auditing
Students will be allowed to register as auditors in a limited number of classes where the course repetition policy applies if they have previously enrolled for credit for the maximum number of times allowed for the particular course.
Classes marked with an "at" sign (@) to the right of the course number and section (e.g., ART 206 AA @) in the class schedule will be open for auditing. Students should register for these classes in the normal manner; they will be notified if they have reached the course repetition limit after the first two weeks of instruction, if space is available, the student must pick up a petition from the Office of Admissions and Records, obtain the instructor's signature and return the completed petition to A & R for processing.
An auditing fee of $15 per unit is payable at the time of enrollment. For variable unit courses you are required to enroll in the maximum number of units. Auditors are not charged the regular enrollment fee, but must pay the Health Services Fee and the Student Representation Fee. The nonresident tuition fee does not apply to auditors. No student auditing a course is permitted to change enrollment status in that course to receive credit.
A list of courses open for auditing can be found here.*
Incomplete Grades
A final grading symbol of I (Incomplete) may be assigned in case of incomplete academic work due to unforeseeable, emergency and justifiable reasons. Conditions for removal are set forth by the instructor in a written record which also indicates the grade to be assigned if the student fails to meet the stated conditions. The student receives a copy of this record, and a copy is filed in the Office of Admissions and Records. A final grade is assigned by the instructor when the stipulated work has been completed and evaluated. If the work is not completed within the prescribed time period, the grade previously determined by the instructor is entered in the permanent record.
An I (Incomplete) must be made up no later than one year following the end of the term in which it was assigned. The student does not re-enroll in the course in order to do the make-up work.
Final Grades
Final grades are not mailed to students; they are available at all times on WebSMART during published service hours.
- Spring 2007 final grades will be available on WebSMART beginning June 8, 2008.
- Summer 2007 final grades will be available on WebSMART beginning August 13, 2008.
- Fall 2007 final grades will be available beginning January 5, 2008.
Transcripts
Official transcripts of a student's academic record will
be sent to colleges and universities, employers, and other
institutions upon written request signed by the student. Transcript
request forms are available from the Office of Admissions
and Records and can also be found at collegeofsanmateo.edu/forms
.) Only courses taken at College of San Mateo, Caņada College
and Skyline College will appear on the transcript. Transcripts
from high schools and other colleges will not be forwarded.
The first two official transcripts requested by a student
are free; a fee of $5 per transcript is charged if the student
has previously requested two or more transcripts. A rush transcript
may be obtained for $10.
If "in progress" transcripts are sent to colleges and universities,
the student must also submit a request for required final
transcripts to be sent to those institutions after grades
have been posted at the end of the semester. Students may
obtain an unofficial copy of their CSM academic record on
WebSMART. Courses taken prior to Summer 1981 will not appear
on this copy.
Transcript
Evaluation Service
If you have completed college-level coursework at other institutions
and wish to have those credits applied to CSM’s degree,
certificate, or transfer programs, your transcript(s) should
be evaluated during the first semester of attendance. CLICK
HERE to submit a request for transcript
evaluation.
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